Gentle Fawn is a women’s fashion brand that designs feminine, effortless pieces, perfect for your everyday wardrobe. Since 2003, we’ve been committed to developing quality fabrics & timeless designs, in a collaborative and creative environment. As the Office Coordinator you will embody and promote our company culture whilst maintaining an efficient, pleasant, and organized office environment. We are looking for an energetic professional who doesn't mind wearing multiple hats and is skilled with administrative duties. If you love people, fashion and organization, we want to hear from you!

Reports to: Director of Operations

Location: Gentle Fawn HQ, Vancouver BC

To Apply: Email your resume and cover letter to larissa@gentlefawn.com with the subject line:
“Office Coordinator Application – YOUR FIRST AND LASTNAME”

Responsibilities:
Office Operations & Facilities Management

• Oversee the daily operations of the office including general reception responsibilities.
• Manage office supplies, equipment, inventory, and workplace resources.
• Coordinate office maintenance, repairs, cleaning services, and facility-related requests.
• Serve as the primary liaison with building management, landlords, and external service providers.
• Manage office access, parking arrangements, security procedures, mail, courier services, and deliveries.
• Maintain office policies, procedures, records, and administrative documentation.
• Identify opportunities to improve workplace efficiency, organization, and employee experience.
  

Administration, Finance & Systems Support

• Coordinate invoices, expenses, and vendor payment.
• Coordinate billing and ensure accurate coding and submission of invoices.
• Assist with budget tracking and expense management related to office operations.
• Support onboarding and offboarding logistics, including workspace setup, equipment coordination, and workplace access.
• Serve as the primary contact for office technology and equipment-related matters.
• Coordinate with external IT providers to support employee technology needs and workplace systems.
• Assist with implementation and administration of workplace tools, systems, and training resources.
  

Events & Culture

• Manage events committee and wellness program ensuring company culture and staff engagement is maintained.
• Foster a welcoming, positive, and collaborative workplace environment.
• Support internal communications and office-related announcements.
• Manage first aid and office safety protocols supporting regular compliance.

General Support

• Strengthen the company's brand presence and reputation through LinkedIn content support, industry award submissions, and external recognition initiative
• Provide administrative and organizational support to the CEO, including calendar management, scheduling, charitable initiatives and special projects as assigned.
• Coordinate and fulfill retail marketing materials, including point-of-purchase (POP) displays, gift-with purchase (GWP) programs, prospect packages, and sales and marketing collateral for retail and wholesale partners.
• Sample sale support as required.

Qualifications:

• Completion of a Post Secondary education
• Computer skills; proficiency in MS Office and Excel
• Excellent analytical, written, organization, communication, and interpersonal skills
• Clear communication, excellent phone demeanor and willingness to speak to people on the phone
• At least 1 year experience of demonstrated success in an office setting
• Ability to multitask and work to deadlines in a team-based environment
• Proactive thinker and innovative problem solver who is patient and comfortable dealing with issues as they arise
• Ability to work independently and thrive in a fast-paced environment

Thank-you for your interest in GENTLE FAWN! Only shortlisted applicants will be contacted.

Gentle Fawn is looking for a Female Fit model. This is a part time casual position, and the hours depend on the time of year. Hours must be FLEXIBLE and available during business hours 9:30am-5pm, Tuesday-Friday. Fit sessions usually last from 3-7 hours as needed.

This position requires you to provide feedback on fit, comfort and movement to assist our Designers and Product Developers in developing well-fitting styles that are appropriate for our customers.

Please note there is NO catalogue or print work involved with this position.

Ideal Candidate

• Ability to stand for long periods of time while maintaining good posture
• Must be comfortable with fitting garments in front of a group of people.
• Commenting on fit of garment from a customer’s point of view of comfort
• Available for flexible working hours

Measurement of Requirements:

• Standard Size 4 (Small)
• Height- 5'6” - 5'8"
• Bust: 32C (34.5")
• Waist: 27.5"
• Low Hip: 37.5"
• Inseam: 31"

If you would like to apply for this position, please email: julia@gentlefawn.com
Please provide the following in your email:

1. A simple full-length photo (front, side, back view) in a tank top and leggings
2. Your exact measurements for each area listed above
3. Your availability from Tuesday - Friday

Gentle Fawn is looking for a Female Fit model. This is a part time casual position, and the hours depend on the time of year. Hours must be FLEXIBLE and available during business hours 9:30am-5pm, Tuesday-Friday. Fit sessions usually last from 3-7 hours as needed.

This position requires you to provide feedback on fit, comfort and movement to assist our Designers and Product Developers in developing well-fitting styles that are appropriate for our customers.

Please note there is NO catalogue or print work involved with this position.

Ideal Candidate

• Ability to stand for long periods of time while maintaining good posture
• Must be comfortable with fitting garments in front of a group of people.
• Commenting on fit of garment from a customer’s point of view of comfort
• Available for flexible working hours

Measurement of Requirements:

• Standard Size 12 (X-Large)
• Height- 5'6” - 5'8"
• Bust: 40.5"
• Waist: 33.5"
• Hip: 43.5"

If you would like to apply for this position, please email: julia@gentlefawn.com
Please provide the following in your email:

1. A simple full-length photo (front, side, back view) in a tank top and leggings
2. Your exact measurements for each area listed above
3. Your availability from Tuesday - Friday